Working as a virtual assistant isn’t quite like working a regular job – and neither are the expectations you’ll be held to!

You’ve applied for countless virtual assistant jobs. You’ve sent out dozens of resumes and obtained good reference letters. Finally, someone has given you a callback.

So, assuming it’s good news (fingers crossed), what can you expect?


Expectation #1: you’ll still need to go through strict application processes

One mistake many applicants for virtual assistant jobs make is assuming that the hiring process will be more lax than a regular job.

Just like any other job, employers of virtual assistants will require you to go through a strict application process.

That’s because virtual assistants aren’t just “the help” – for businesses, their virtual assistants are a fully-fledged part of the team. And just like their on-site workers, they’ll want to know you’re fit for the job.

As such, the VA application process involves all the usual suspects:

  • Submitting resume/portfolio
  • Job interview
  • Exams, trials and testing
  • Job assessment
  • Final interview
  • Job offer
  • Onboarding

In fact, certain parts of the recruitment process are even more strict (more on that below).

Long story short, you can’t expect to get anywhere if you’re lazy on your application!


Expectation #2: you may have to sit a test on your skills and expertise

A common part of the recruiting process is testing – many jobs will give you an assignment, just to make sure you know your stuff.

What you mightn’t know is that for many virtual assistant jobs,  the testing is even more intense!

For example, certain virtual assistant jobs such as accountants must adhere to different standards between countries. Even with increased global standardisation, there are still a handful of differences that’ll have to be, ahem, accounted for.

If the virtual role you’re applying for is based overseas, you’ll need to demonstrate that you can quickly adapt to any local changes in bookkeeping requirements.

As such, virtual accountants can expect an even more intense testing regiment to make sure you can quickly adapt to different accounting standards.

That’s just one example of the type of test you can expect from your employers.

Expect to take a series of virtual assistant tests such as:

  • Technical exams
  • Skills assessment tests
  • Personality tests
  • Cognitive aptitude tests
  • Language tests

The key to passing these tests? Prepare and study. While we can’t guarantee you’ll get the job, it might be enough to push yourself over the line.

Virtual assistant planning out workday with daily planner and clock

Expectation #3: you’ll need to be a superstar in time management and deadlines

One of the inherent complications that come with working as a virtual assistant? Managing your time and workload.

Since you’ll be working remotely, the job of staying on-task is almost entirely on your shoulders. While others may give you reminders, you’ll need to carefully manage your time day in and day out.

Some might even take this as an opportunity to slack off – after all, if the rest of your coworkers are based overseas, it should be easy to slack off, right?

If you think no one’s there to monitor your time and deliverables, then you’d better think twice! There are many time-tracking and activity-monitoring programs out there which can be used to see what you’re up to – distance won’t protect you!

Expectation #4: be prepared to deal with a different culture and work standards

When working as a virtual assistant for an overseas organisation, it won’t just be time zones that you need to adapt to – you will also have to adapt to a different work culture!

At VirtualStaff365 for example, we specialise in sourcing Filipino virtual assistants for Australian businesses. And that comes with several major differences:

Filipino work cultureAustralian work culture
  • Superiors are addressed by their title
  • Hierarchies are clearly defined
  • Authority is respected, and objections are aired behind closed doors
  • Formal titles are rarely used
  • While workplace hierarchies exist, they’re much less rigid
  • People tend to speak their minds more openly


To thrive as a virtual assistant, you will need to be a social chameleon of sorts – you’ll be able to easily adjust yourself to new situations and cultures

If you’re applying for a virtual assistant job for an overseas company, we recommend doing some research into what workplace culture in that society looks like. This will help you become the best possible virtual assistant!


Expectation #5: an outsourcing provider makes your application easier

Everybody has been there at one point or another – you’re firing off applications left, right and centre, but nobody is answering.

Why is this? Well, one reason may be that you’re simply looking in the wrong places!

If you haven’t already, it may be a good idea to create a profile with virtual assistant agencies.

That’s because many businesses opt to hire through a virtual assistant agency. And it isn’t hard to see why: virtual staffing agencies take care of everything from the job search, to interviews, to HR functions.

Another reason is that unlike regular job boards, many of these agencies also recruit for specialist roles, allowing you to work virtually in your preferred role.

Who knows, you might find the perfect position with one of these agencies!


Find the perfect virtual assistant jobs with VirtualStaff365

Are you a real go-getter? Are you capable of easily slotting into new cultures and workplaces? Eager to start your career as a virtual assistant?

If so, VirtualStaff365 wants you!

Whether you’re looking for a home-based or office-based role, it can’t hurt to submit an application with VirtualStaff365.

Our specialty is in finding virtual assistants for the unique needs of Australian businesses. Oftentimes, that includes specialist roles such as engineering draftspeople, financial analysts and more.

Check out our job portal here – who knows, you might find exactly what you’re looking for!