Here’s something to think about during your next trip overseas or interstate flight: how much of your journey is being automated?

Believe it or not, most of the time it’s not your pilot running the show, but the autopilot!

While the public might not be ready to accept planes that completely fly themselves, one thing that I’m willing to bet most business owners are pretty keen to see is businesses that run themselves.

Just imagine having a business that runs well without the need for you to have a hand in everything.

It may seem like wishful thinking, but it’s already possible thanks to virtual assistant services like ours.

If you’re a business owner who’s suddenly realized that you don’t have any time outside of work, then hiring a virtual project manager might be just what you need. Especially if you already employ a large virtual team!

Why do you need a virtual team leader?

You have dozens of clients all vying for your attention. Each one has their own unique requirements that you need to adhere to. There are countless documents and files cluttering up your desktop.

And if you already employ a large team of virtual staff, you need to worry about managing your virtual team as well. You’ll be:

  • Delegating
  • Assigning new tasks
  • Tracking tasks
  • Managing staff across projects

Don’t feel guilty if you struggle to keep up with the load or accidentally mix up a couple of names. Instead, take this as a sign to get the help you need!

Think of your virtual project manager as an executive assistant, manager, supervisor and overseer, all rolled into one.

If you have a project that needs looking after, a virtual team leader might be just what you need. From the conceptualisation, planning and managing of day-to-day tasks to final delivery, they can free up valuable hours.

 

How a virtual project manager helps you run your business

It’s only natural to worry about giving up too much control of your business. After all, it’s your baby – how can you trust someone else to manage it for you?

I understand why you feel that way. But take it from me, the practical benefits far outweigh that niggling feeling of unease!

If you’re still feeling uncomfortable, you can rest easy knowing that virtual assistant services vet applicants very thoroughly. You can even take matters into your own hands by assigning less crucial projects to your new virtual project manager to see how they perform.

A virtual project manager gives you more time back to focus on growing your business. Instead of working the nitty-gritty details for every single client of yours, you could be connecting with new clients and planning for the future.

But that’s not the only thing they’re great at: did you know a virtual project manager can do more than just look after your projects?

How exactly can you put your business on autopilot with the help of a virtual project manager or team leader?

Workforce coordination

If you already employ a full team of virtual assistants, the jump to a virtual project manager or team leader isn’t much of a leap.

Managing multiple projects is hard enough as it is. But when each one has a myriad of different staff working on it, it can turn into a bona fide nightmare!

Not only can they help you keep on top of your projects, but they can be miracle workers when it comes to keeping track of your full-time and part-time virtual workers. We’re talking things like:

  • Assigning responsibilities
  • Tracking progress
  • Delegating tasks
  • Conducting performance reviews

Instead of going to each of your employees individually, imagine having a single point of contact. Imagine one person who can lay out what everyone’s doing for you, no fuss. All you have to do is to wait for the deliverables or check in a weekly or monthly basis how’s everything going for a specific project.

Doesn’t that sound great?

 

Oversee your business operations

If you run your business using a virtual set-up already, then a virtual team leader can also double-up as a digital foreman of sorts, overseeing your day-to-day business operations.

This way, you don’t need to concern yourself with whether your staff are working or not.

Instead, you can trust your virtual team leader to keep everybody in line and on-topic.

Even if you’re not around, you’ll know that your employees are working, thanks to your virtual team lead.

Rather than spending precious time managing your virtual staff, you can focus on more important tasks like finding new clients, increasing your productivity and developing new products.

 

Take simple tasks off your hands

Many hands make quick work. It was true back then, and it’s still true to this day.

One of the challenges of running a business is setting aside time to look after busywork. You know the stuff I’m talking about: routine emails, filing documents, organising your planner… the list goes on and on.

Whether it’s a small project or the typical work that comes with managing a large team, this type of work is part and parcel of any business.

Why should you waste your time doing things that anyone else could do? Shouldn’t you be focusing on the things that only you can do?

The sign of a good manager is the ability to organise time and conflicting requirements effectively and on-time. And if you can’t do that yourself, well, that’s why your team leader or project manager is here!

 

Creates harmony in the team

A healthy team means a better working environment. Just because your staff work in a remote setup, doesn’t mean tension doesn’t exist.

In fact, often times the distance can even exacerbate problems – there’s no quick way to resolve issues face-to-face, after all!

When things are getting a bit heated, your virtual team leader might even have to put on their peacekeeper hat to stop tensions boiling over.

In addition to managing your staff, your team lead is more often than not the middleman in your business. They’re in touch with all of your staff, making them the perfect person to resolve any workplace drama before it becomes a major issue.

Simply put, the virtual team leader is like the glue that holds your virtual staff together regardless of the differences in time zones, location or cultural backgrounds.

And if your virtual team leader can build an atmosphere of trust, consideration and loyalty, then your team is going to go the distance.

 

Do you need virtual assistant services?

Learn how you can put your business on autopilot with VirtualStaff365

VirtualStaff365 is a leading provider of virtual assistant services in Melbourne. We take care of all your staffing needs from job posting, sourcing, hiring and onboarding.

Unlike other outsourcing providers, we make things as simple as possible for you so you can focus on running your business:

  • We only do a single monthly invoice
  • We charge a fixed monthly rate
  • Our team eliminates the need to account for exchange rates
  • We provide time-management tools

Whether you’re interested in a virtual project manager, team leader, a personal assistant or even specialists, you can trust us to find the right person for your business.

Call Neville today on (03) 8842 4300 to discuss your virtual assistant services or fill in the form to get started!